GET A QUOTE

Send bag numbers and a list of training kit, medical bags and larger items. Include useful dimensions for bulky equipment such as bicycles or golf bags. VoyaHire can assess seats and storage together, rather than assuming a vehicle with enough passenger seats will also hold all the equipment.

Give the time your group must report at the venue, as well as the match or session start. Include registration, changing or warm-up requirements and the entrance specified by the organiser. Allow time for unloading equipment and reaching the meeting point after the vehicle arrives.

Yes. Send each day's venues, hotel stops, collection times and passenger numbers as one programme. Include airport or station connections and explain what happens to luggage after checkout. The full itinerary can then be assessed for suitable transport and agreed movements between the different venues.

Flag possible extra time, delayed races or an unfinished tournament schedule when enquiring. Agree a practical return plan and keep a nominated organiser available on the day. If the finish changes, contact your transport organiser so any revised collection or waiting arrangement can be confirmed.

Provide age groups, accompanying-adult numbers, pickup arrangements and any boarding or mobility needs. Share the school or club's safeguarding and driver requirements before transport is agreed. Include every adult in the passenger count and identify the group organiser responsible for coordinating the journey.